Tana vs Fathom AI
A detailed comparison to help you choose between Tana and Fathom AI.
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Verdict: Fathom AI wins
Fathom AI scores 4.3/5, edging out Tana at 3.8/5. Individuals who want free, unlimited AI meeting notes, and sales or customer success teams that want call summaries written into their CRM without revenue-intelligence pricing.
Tana AI-powered outliner for knowledge workers | Fathom AI Free AI meeting recorder and note-taker | |
|---|---|---|
| Rating | 3.8 (1 review) | 4.3 (1 review) |
| Pricing Model | freemium | freemium |
| Starting Price | Free tier available | Free tier available |
| Best For | Power users and meeting-heavy teams who will invest a learning week to get a typed, queryable knowledge graph that turns notes and meeting capture into structured, actionable records. | Individuals who want free, unlimited AI meeting notes, and sales or customer success teams that want call summaries written into their CRM without revenue-intelligence pricing. |
| Free Tier | ||
| API Access | ||
| Team Features | ||
| Open Source | ||
| Tags | free tier | free tier |
| Visit Tana → | Visit Fathom AI → |
Tana
Pros
- + Supertags removed the 'where does this go?' pause in my testing — tagging bullets after a call (about 3 minutes) fed live views that previously needed manual copying
- + Botless meeting capture works without a bot joining the call, and proposed actions carry transcript and screenshot evidence before you approve them
- + AI is woven into the outliner (commands on any branch, auto-filling AI nodes, chat over your graph) rather than sitting in a sidebar
- + Outliner Plus at $8/month includes 2,000 AI credits and model choice across OpenAI, Anthropic and Google; students/academics/NGOs get 50% off
- + Structured typing with provenance: every node keeps backlinks to where it came from, so action items trace back to the meeting that spawned them
Cons
- - The conceptual learning curve is steep — reviewers estimate 5-10 hours before supertags click, and three overlapping systems must be learned at once
- - Weak mobile and minimal offline support; bullet manipulation on touchscreens is clumsy and full queries need connectivity
- - The product is split into Tana (meetings) and Tana Outliner (notes) with separate plans — buyers can easily evaluate one and buy the other
- - Free Outliner plan cannot top up AI credits, so hands-on evaluation stalls at the credit wall; no end-to-end encryption
- - Export is functional (Markdown/JSON) but has historically been partial — verify before committing a year of work, and formal review coverage is thin
Fathom AI
Pros
- + Free tier is the most generous in the category: unlimited recordings, storage and transcription in 38 languages, with summaries on screen ~30 seconds after the call
- + Live highlights and one-click video clips turned bookmarked moments into shareable Slack artifacts in my testing — no editor needed
- + CRM field sync on Business writes extracted details (budget, timeline, next steps) into HubSpot/Salesforce/Close fields — the post-call admin reps never do
- + Works against installed Zoom and Teams clients, not just the browser, which is why capture felt steadier than browser-only rivals
- + Every plan gets the Claude and ChatGPT integrations plus a public API and MCP server — meeting history queryable where you already work
Cons
- - No file upload: existing recordings and audio files cannot be transcribed at all
- - Bot-free capture is a Mac-only beta; Windows users get the visible bot, and a 'Fathom Notetaker' participant can alter the tone of sensitive calls
- - CRM sync is capped at 3 users per company domain below the Business tier — a real gotcha for teams of four or more
- - Free tier meters the good stuff: 5 advanced summaries/month, no AI action items, rate-limited Ask Fathom
- - Speaker detection weakens when people talk over each other, and in-person/mobile capture remains unverified
Frequently Asked Questions
Which is better, Tana or Fathom AI?▼
Fathom AI scores higher at 4.3/5 vs 3.8/5 for Tana, making it the better-rated option in our comparison.
What is the difference between Tana and Fathom AI?▼
Tana: Tana is a structured note-taking and meeting tool that turns notes into a queryable graph, with agents that draft documents and update records during the meeting. Fathom AI: Fathom joins Zoom, Google Meet and Microsoft Teams calls to record, transcribe and summarise them, and can push the summary into a CRM.
Is Tana or Fathom AI more affordable?▼
Tana starts at €0/mo, Fathom AI starts at €0/mo. Check the comparison table above for current pricing.
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