Akiflow vs Fathom AI
A detailed comparison to help you choose between Akiflow and Fathom AI.
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Verdict: Fathom AI wins
Fathom AI scores 4.3/5, edging out Akiflow at 3.9/5. Individuals who want free, unlimited AI meeting notes, and sales or customer success teams that want call summaries written into their CRM without revenue-intelligence pricing.
Akiflow AI task manager that blocks your calendar | Fathom AI Free AI meeting recorder and note-taker | |
|---|---|---|
| Rating | 3.9 (1 review) | 4.3 (1 review) |
| Pricing Model | paid | freemium |
| Starting Price | From $15/mo | Free tier available |
| Best For | Solo professionals and founders who plan their day in explicit time blocks and want the fastest possible capture-to-calendar workflow across their existing tools. | Individuals who want free, unlimited AI meeting notes, and sales or customer success teams that want call summaries written into their CRM without revenue-intelligence pricing. |
| Free Tier | ||
| API Access | ||
| Team Features | ||
| Open Source | ||
| Tags | — | free tier |
| Visit Akiflow → | Visit Fathom AI → |
Akiflow
Pros
- + Global command-bar capture with natural-language dates worked from any app in my test in under ten seconds per task
- + One Pro plan contains the full product — no feature gating between monthly and yearly billing
- + 20+ native two-way integrations (Gmail, Slack, Notion, Linear, Todoist and more) collapse task collection into a single inbox
- + Free 1:1 onboarding call and a 40% lifetime student discount are unusually generous touches for this price bracket
- + Hosted MCP connector and Aki assistant included in Pro rather than sold as an AI add-on
Cons
- - No free plan at all — the 7-day trial requires a card and converts automatically to the selected plan
- - Selecting yearly in the trial means a $228 charge on day 8 if you forget to cancel
- - AI Meeting Assistant is a $19/month add-on with a 1,800-minute monthly cap and no purchasable overage
- - No native Apple Calendar/iCloud sync — Google and Outlook only, a gap flagged by 2026 reviewers
- - Team pricing unpublished; sales-quoted only, and the Meeting Assistant excludes Team plans
Fathom AI
Pros
- + Free tier is the most generous in the category: unlimited recordings, storage and transcription in 38 languages, with summaries on screen ~30 seconds after the call
- + Live highlights and one-click video clips turned bookmarked moments into shareable Slack artifacts in my testing — no editor needed
- + CRM field sync on Business writes extracted details (budget, timeline, next steps) into HubSpot/Salesforce/Close fields — the post-call admin reps never do
- + Works against installed Zoom and Teams clients, not just the browser, which is why capture felt steadier than browser-only rivals
- + Every plan gets the Claude and ChatGPT integrations plus a public API and MCP server — meeting history queryable where you already work
Cons
- - No file upload: existing recordings and audio files cannot be transcribed at all
- - Bot-free capture is a Mac-only beta; Windows users get the visible bot, and a 'Fathom Notetaker' participant can alter the tone of sensitive calls
- - CRM sync is capped at 3 users per company domain below the Business tier — a real gotcha for teams of four or more
- - Free tier meters the good stuff: 5 advanced summaries/month, no AI action items, rate-limited Ask Fathom
- - Speaker detection weakens when people talk over each other, and in-person/mobile capture remains unverified
Frequently Asked Questions
Which is better, Akiflow or Fathom AI?▼
Fathom AI scores higher at 4.3/5 vs 3.9/5 for Akiflow, making it the better-rated option in our comparison.
What is the difference between Akiflow and Fathom AI?▼
Akiflow: Akiflow is a desktop and mobile planner that collects tasks from your other tools into one inbox and helps you block time for them on your calendar. It is aimed at professionals who plan their day in detail. Fathom AI: Fathom joins Zoom, Google Meet and Microsoft Teams calls to record, transcribe and summarise them, and can push the summary into a CRM.
Is Akiflow or Fathom AI more affordable?▼
Akiflow starts at €15/mo, Fathom AI starts at €0/mo. Check the comparison table above for current pricing.
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